BAT is evolving at pace into a global multi-category business. We are on a mission to decrease the health impact of our industry
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!
BAT NEW ZEALAND IS LOOKING FOR AN EXECUTIVE ASSISTANT
SENIORITY LEVEL: Non-Management Level
FUNCTION: Executive & Corporate Services
SALARY RANGE: $67k -$100k NZD base salary+ Bonus Scheme + Excellent benefits
TERRITORY: Auckland, New Zealand
REPORTS TO: General Manager
JOB TYPE: Fixed Term
ROLE POSITIONING AND OBJECTIVES
This role is responsible to provide a high level of executive administrative support to the General Manager, and NZ Executive Team members. Represent BAT (New Zealand) Limited (“BATNZ”) and the Executive Team in a professional and positive manner at all times to all internal and external stakeholders.
WHAT YOU WILL BE ACCOUNTABLE FOR
- Extensive diary management for the Executive Team including scheduling meetings at individual and group level, accepting/declining meeting requests and managing diary conflicts. Proactively utilising technology and solutions to efficiently drive the Executive Team.
- Coordinate, manage and administer Executive Team meetings, including agenda preparation, minute taking, and proactively driving closure on open minute and action items. Be available to take minutes and assist with administration of Board Meetings as required.
- Client liaison and relationship management with external clients, suppliers, consultants, and overseas stakeholders.
- Support Head of Finance with BCM (Business Continuity Management) administrative tasks; including BCM SharePoint site administration - uploading documents, communicating with plan owners, tracking when plans, tests, meetings, and signoffs are required and complete, and ensuring deadlines are met.
- Day to day management of low-level Security activities including ensuring Head Office (“HO”) alarm system and HO access cards are properly maintained, keeping an accurate record of employee access cards and communicating any changes to security provider/s.
- Coordinate the provision of facilities management for HO, including but not limited to the initial point of contact for HO staff to escalate any facilities queries to and responding, in a timely manner, to ensure issues are resolved.
- Liaise with other HO Admin support to ensure all office supplies, including cleaning products, stationery and food stuffs are in good supply. Be proactive in encouraging self and others to maintain a functioning and well-presented HO environment.
ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE
- Demonstrated experience in EA/executive level roles to senior leaders in a large organisation requiring tact, judgment and discretion in handling internal and external stakeholders
- Demonstrated ability to handle confidential, complex and sensitive matters with discretion and respect
- Experience of diary management, and a navigating a complex Executive meeting cadence within a global organisation
- Ideally, not less than 5 years’ experience in large multinational or FMCG organisation
- Relevant Degree / Diploma or Certificate (e.g., Business Administration or similar) desirable
- Good level of IT literacy and the ability to trouble-shoot technical problems
CAN THIS BE YOUR FUTURE ROLE?
- Are you capable to exhibit leadership capabilities in engagement with key stakeholders through behaviors and attitudes which are in line with the guiding principles?
- Are you able to find different solutions to achieve results in new & challenging situations?
BENEFICIAL
- Good numeracy skills, an understanding of budgets and strong decision-making abilities
- Tech savvy with good understanding of MS Office suite of applications.
What we offer you?
• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes
WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.
At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles. We recognise that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives.
We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply. Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture.
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.
We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimising your prospects of success by making suitable arrangements so that you may showcase your full potential.
Did you know that BAT New Zealand has earned recognition as a Great Place to Work? Click on the link to discover more!